Zapier Integration with Kyvio: Save Time Using Zaps



Getting a new email subscriber feels great.

It is proof that your marketing was so good that someone had to sign up for your offer. And if all goes well, this new subscriber will end up as your student/customer.

But this feeling doesn’t last long.

You may find yourself wanting to pull out your hair while adding this new subscriber to the right list to activate the autoresponder sequence. When you add the subscriber to the wrong list OR even forget to add them to any list in the first place – it can be pretty frightening. In the end, the process is repetitive, time-consuming, and messy.

Or you could hire someone to do it. Problem is – they might make mistakes and you are back to square one. What if there was a better way to do all this – something that would allow you to focus on what matters –  Growing your business.

Well, sounds like your wishes just came true, because we have now integrated Kyvio with Zapier.

What’s Zapier?

Zapier is an online tool that helps you do repetitive tasks automatically. It connects to other software packages, allowing them to communicate and transfer data from one place to the other. This new integration means that you can now connect your Kyvio account with other third party software packages using Zapier. And there’s no need to learn anything new or hire someone else to do it for you.

Zapier works with triggers and actions. A trigger is an event that happens within one software package prompting another action inside another software package. e.g. A new subscriber signs up to your list inside Smart Mailer within Kyvio and then he/she is automatically added to a Webinar on Zoom, GoToWebinar or any other that you are using.

Once you have a new subscriber or somebody unsubscribes from your list, the application triggers automatically in line with the actions you set up inside Kyvio Smart Mailer. Besides, you can also create links between two services to add, remove, or move people to your lists inside Smart Mailer.

Today, I will be walking you through how you can do that in three simple steps:


Log into your Kyvio account then go to Integrations > Add new integration > choose Zapier

After that, click on the ‘Generate Token’ button and then copy the key for use in  Step 2.



Click on this link which leads you a signup page. Sign up for a free Zapier account and login to your account.

Log into your Zapier account > click on Make a Zap! > Search for and select Kyvio
Important: For now, it is only possible to do this via the developer invite. Once we have enough beta users it will automatically be available for all.

After you have selected Kyvio, choose a Trigger. A trigger is basically an action that provokes another action. Think of it as when someone quickly passes their hand close to your eyes. You will either close your eyes or lean back to prevent them from touching you.

Zapier works in the same way, only that you are the one who tells it what to do (trigger) after specific action on your site e.g when someone subscribes to your list. Zapier works like this: if <trigger> then <action>

For Kyvio, there are currently three triggers available:

  1. What happens when a subscriber gets added to your list
  2. What happens when multiple subscribers get added to your list at the same time
  3. What happens when someone unsubscribes from your list

In this guide, we’ll use the first trigger as an example



After clicking on the continue button, connect your Kyvio account with your Zapier account with the code you copied in Step 1. Paste that code in the box written ‘API KEY.’



After adding your account press the “test” button, and when the integration is done click on the ‘save + continue’ button.


After that, the message below will show up. Depending on the trigger you have selected, you will need to initiate it before you proceed e.g. add a subscriber to a list within the integrated account.



Let’s test that by adding a subscriber to any of our lists in our Kyvio account.


After doing so, click on the “Fetch and Continue” button within your Zapier account.

After that, add a subscriber to any of your Kyvio lists.


Then click on the Fetch & Continue button to run the test and wait for it to state that it was successful.


And that way, you have successfully set up a Kyvio subscription to be a Zapier trigger.


Now all you need to do is to set up an Action for the trigger that you have just created.


In this case, we have chosen the action to be from Gmail, but please remember, you can set any application available on Zapier that has an action.

After clicking the ‘Continue’ button, you will have to select and allow access for your Gmail account.

Your next step is to configure your Gmail action:

And what we have set is :

Send mail (to): Our own email address

The From email: Again one of your emails

The subject of the email: example: a new subscriber has been added to your list!

The body of the Email: we have included the subscriber name/email and the list number or name within.

You are able to do more configurations, but for the sake of this guide, we have made only these four.

After you have configured your email click on the continue button


Send out a test email to see if the action is working as intended.

Ideally, your test email should arrive at the designated destination.

After you receive your email, click on the finish button within your Zapier action settings, and activate your ZAP.


This way, you would have set up Zapier so that when a new subscriber opts into your list, you receive an email notification telling you their name, email address and the list they are in.

Think of the last time you had to manually add a new subscriber to your email list…

I bet you never liked it, right?

Here are two triggers you can set up right away inside your Kyvio account:


  1. What should happen when multiple subscribers join your list at the same time
  2. What should happen when someone unsubscribes from your list


Want to get started? Use one of these embeddable zaps:

And if you don’t have a Kyvio account, join your fellow Kyvians by signing up for a 14-day trial and automate your workflow from the word go.


Spread the love

Leave a Reply

Your email address will not be published. Required fields are marked *